Business Support & Office Manager (m/w/d)

Our Client

Our client is a commercial-stage specialty pharmaceutical company dedicated to improving patient access to orphan medicines across Europe. Their mission is to ensure that patients with rare diseases receive innovative treatments, regardless of their location.

The company collaborates with research-based biopharmaceutical originators, offering end-to-end commercialization and distribution partnerships to unlock the full potential of orphan medicines in European markets. By acquiring, licensing, or distributing approved or late-stage medications, the company navigates the complexities and costs associated with bringing these treatments to diverse European countries.

Job Description

Your responsibilities in this role

Executive-level organizational and administrative support for the Head of Commercial and Head of Medical Affairs
Planning, coordination, and follow-up of complex internal and external events (e.g. workshops, congresses, advisory boards)
Full responsibility for event-related contract management and coordination with Legal, Compliance, and Finance
Proactive compliance management within a regulated pharmaceutical environment
Close collaboration with external agencies, hotels, venues, and other service providers
Proactive identification of requirements, risks, and dependencies across executive activities
Strong transfer capability: translating information, decisions, and changes into concrete actions across multiple workstreams
Independent management of projects and special assignments with full accountability
Continuous improvement of administrative processes, workflows, and executive support structures
Handling of highly sensitive information with absolute confidentiality and discretion

What you bring to the role

Completed commercial training or degree (e.g. Office Management, Business Administration, Management Assistance)
Several years of experience as an Executive Assistant, Senior Office Assistant, or in a comparable executive support role
Experience in a regulated environment (pharmaceuticals, healthcare, medtech) strongly preferred
Proven experience in contract management and coordination with external service providers
Excellent MS Office skills (Outlook, PowerPoint, Excel, Word)
Very good German and English skills, written and spoken
Exceptional anticipation skills and the ability to act independently without explicit instruction
Strong transfer capability and systems thinking — recognizing consequences before they arise
End-to-end ownership mindset with high accountability
Ability to think several steps ahead and manage topics holistically
High attention to detail combined with executive-level judgment
Confident, professional demeanor with excellent communication skills
Resilience, flexibility, and composure in a fast-paced executive environment

Your benefits with our client

A start-up atmosphere with flat hierarchies and a collaborative culture
Remote work flexibility combined with regular in-person team days
Competitive salary package and long-term career development opportunities

Apply now

Contact Person

Volker Geiße

vg@nik-executivesearch.com

Location & Setup

Bayern

Remote - München

Business Support & Office Manager (m/w/d)

Your responsibilities in this role

What you bring to the role

Your benefits with our client

Inactive

When reality surpasses expectations, and the render.