NIK Executive Search

Project Assistant (m/f/d) – Executive Search

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Our Client

NIK is an executive search company specialising in life sciences and regulated environments. As a company, NIK is guided by partnership, precision and progress. These values define how we structure our processes, engage with organisations and interact with applicants.  We trust a team that reflects diverse experiences and welcome individuals with drive, integrity and perspective. At NIK we care about attitude and social competences more than we care about a traditional education pathway. Beyond our high standards, you will find a warm and welcoming environment and a culture of open collaboration that believes in shared success.

Job Description

Your responsibilities in this role

  • Support our Lead Operations: schedules, agendas, minutes, action lists, and follow-ups
  • Maintain project plans, documentation and status updates (trackers, dashboards, reports)
  • Be the communication hub between Lead Operations, General Manager, internal teams, and external customers
  • Coordinate meetings and on-site activities - from prep to wrap-up
  • Create crisp presentations and messages that make complex topics easy to act on
  • Support day-to-day organization (travel, orders, invoices) as needed


What you bring to the role

  • Experience in project assistance/coordination or a comparable role
  • A structured working style: you prioritize, document, and keep things moving
  • Strong communication skills — warm, clear, and firm when needed
  • Passion for a dynamic and digital embracing environment: you learn fast and ask smart questions
  • A genuine will to grow. You want feedback, responsibility, and development
  • Solid Microsoft 365 skills, ideally AI curiosity; collaboration tools are a plus
  • You're proficient in German and have B2-C1 language skills


Your benefits with our client

  • Projects with purpose and real-world impact
  • A solidarity-driven team culture built on ownership, clarity, and respectful collaboration
  • Appreciative onboarding, sparring partners, and the chance to take on more responsibility over time
  • A modern workplace in Ulm and fast-paced processes instead of daily routine
  • Full-time or part-time (30+ hours/week) with flexibility and clear expectations on both sides

Apply now
Application form
Contact Person

Nina Kummerlöwe

nk@nik-personal.de

Location & Setup

Ulm, on-site

Inactive

Close

When reality surpasses expectations, and the render.

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Email:
hello@Minnaro.com
Phone:
+1 2030 4050 10